GUIDELINES FOR WORKING WITH MINORS

The guidelines stated below are in compliance with the Policy of Safety of Children in University Programs, and the Illinois Abused and Neglected Child Reporting Act. Members of the University community (faculty, other academic appointees, postdoctoral researchers, staff, student employees,and volunteers) associated with programs or activities involving minors must observe the following guidelines in order to maintain a safe and positive experience for program participants, encourage parental confidence, and avoid mistaken allegations.

The boundary between appropriate and inappropriate interactions between adults and minor program participants can be readily recognized but difficult to articulate.  Boundaries can be physical, behavioral, emotional and even locational (or situational), and a healthy sense of boundaries is what allows youth to trust others and remain safe.  Boundaries are shaped around the fundamental differences between adults and children – differences with regard to authority, judgment, emotional maturity, and physical, cognitive and psychosocial development.  In view of these differences, and taking into account the inherent vulnerability of children and the duty of care borne by adults, the written and unwritten rules that govern interactions between adults and children in youth serving programs must take into account these differences and must be established and maintained in a way that ensures the safety and welfare of every child participant.

DO:

1. Show an unwavering commitment to ensuring that the welfare of participating minors is a paramount and shared responsibility.
2. Create an open, welcoming educational environment.
3. Work and engage with minors in an open and transparent manner.
4. Support participants’ personal and educational development make them feel valued and provide them with safe and caring connections to the program.
5. Maintain the highest standard of personal behavior at all times when interacting with minors.
6. Refrain from being alone with a child at any time in connection with the program. Try to have another adult present when you are working with minors in an unsupervised setting.
7. Whenever possible meet in open, well illuminated spaces or rooms with a window observable by other adults.
8. Be aware of how your actions and intentions might be perceived and could be misinterpreted.
9. Consult with other adult supervisors or colleagues when you feel uncertain about a situation.
10. Abide by all guidelines stated within the student handbook or faculty handbook.
11. Use an uchicago.edu email address when acting on behalf of the University during email exchanges with a minor.

DO NOT:

1. Relate to minors as if they are peers, conduct private correspondence or take on the role of a “confidant”. Do not ask a minor to keep a secret.
2. Engage in abusive conduct of any kind toward, or in presence of any child.
3. Administer force upon a child with or without an implement or tool for the purpose of discipline (i.e., corporal punishment).
4. Touch a child or have physical contact in an inappropriate or illegal manner.
5. Engage in the use or possession of alcohol, tobacco, or illegal drugs in the presence or vicinity of children.
6. Possess, produce, access or make available to children, any sexually explicit images, material, or media.
7. Use inappropriate language, tell risqué jokes, or make sexually suggestive comments around children, even if the children themselves do so.
8. Engage in or communicate with Minors through, text messages, social networking websites, internet chat rooms, or other forms of social media unless such communication is for the business purpose of University (i.e. Admissions, scheduling, recruitment).
9. Take or utilize photographs of any child without the written express consent of the child’s parent/guardian. A waiver of this guideline can be obtained by contacting the Youth Program Coordinator.
10. Date or become romantically or sexually involved with a child. Do not show pornography to a child or involve children in pornographic activities.
11. Transport a child alone in any vehicle. Do not use personal vehicles if possible.
12. Invite children to your home.

ENGAGEMENT WITH MINORS IN A REMOTE ENVIRONMENT (COVID-19)

DO:

1. Utilize the University Zoom or Microsoft Teams applications for all virtual interactions.
2. Utilize your UChicago email/credentials during all interactions with minors.
3. Block your personal information that may be available on the electronic device that you are using to communicate with the minor.
4. Notify the parent/guardian/teacher before your initial contact with the minor. This initial contact should request consent, offer information about the frequency of contact, disclose if the session is being recorded.
5. Comply with Academic Year 2022 – 2023 Recording Policy.

UChicago College Admissions:

Applicants for first-year admission to University of Chicago are often under the age of 18. For the safety of our applicants and of our UChicago Admission interviewers, and in order to comply with the Policy on the Safety of Children in University Programs, UChicago interviewers cannot have unmonitored contact with applicants. Interviews must:

• Be conducted in public settings in open sight of other people, such as in coffee shops or libraries;
• Never be conducted in private settings (especially not at the interviewer’s personal residence). Similarly, UChicago personnel/volunteers are strongly advised against transporting an applicant to or from the interview.

Reports of Abuse or Neglect of Minors:

All University faculty, other academic appointees, postdoctoral researchers, staff employees, student employees, student volunteers, and other volunteers are mandated reporters under Illinois law and thus must comply with the University’s mandated reporter policy, a summary of which is included in this packet.  University students are not, in their capacity only as students, mandated reporters under Illinois law.  However, University students bear the following responsibility if they are associated or volunteering with (i) a University-sponsored program or activity involving minors, or (ii) a non-University sponsored program or activity on campus involving minors:

If you have a reasonable basis to believe that a minor you know in your professional capacity has been abused or neglected, you MUST: (a) immediately inform the Illinois Department of Child and Family Services (IDCFS) of the circumstances by calling the Child Abuse Hotline at 1.800.25.ABUSE; and (b) immediately inform your supervisor or director of the program or activity of the report to IDCFS and the underlying circumstances.

Emergencies:

In case of an emergency, immediately call the University of Chicago Police Department at 773.702.8181 or the Chicago Police Department at 911.

Questions:

If you have questions about your obligations or what you should do in a situation that makes you uncomfortable or uncertain about what you need to do, contact Kenyatta Tatum Futterman, Youth Programs Coordinator, 773.702.8837, kenyatta@uchicago.edu, minorsoncampus.uchicago.edu.

ACKNOWLEDGEMENTS

My signature confirms, and I agree that:

1. I have read and agree to follow the Guidelines for Working with Minors.

2. I have read and agree to follow The Policy on the Safety of Children in University Programs.

3. I have completed training from the University of Chicago Youth Program Coordinator on the Mandated Reporter Policy and the Guidelines for Working with Minors, or I have completed the Protecting Youth training.

4. Upon volunteering/working with a program that involves direct contact with minors, a background check will be completed by HireRight.  Please note, a background check will not be required if a prior background check was completed by the University.

5. I will not have contact with minors in relation to a University Program until all the above are completed.

Name (print): ­­­__________________________________________

Signature: ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­_____________________________________________

Date: ________________________________________________

Email:  ­­­­­­­­­­­­­­­­­­­­­­­­­­­­­_______________________________________________

9/2021